Project Coordinator

Key Responsibilities:

• Deals with complex administrative tasks, and organizational assignments independently (such as dealing with and replying to departmental leader correspondence, support leaders & departmental appointment, calendar management where agreed, deadline coordination for the department and database administration).
• Independent administrative and organizational assignments including creation and follow up on preparing meetings & presentations, scheduling event planning.
• Support leader in specific operational activities (such simple budget activities, timecard, organizational chart updates, creating purchase orders, checking invoices and expense claims
• Support functional communication and sharing platforms including co-ordination and management of communication and information sharing initiatives (including newsletter templates, regular updates etc.).
• Supports the team with setting up regular meetings, townhalls and face-to-face events. Deals with technical set-up of meetings. Organize the logistics, coordinate the agenda, speakers, content, and time management.
• Coordinates SharePoint from set-up to maintenance of contents. Provides input to improvement of the existing documented process.

​Role Requirements:

• 5+ years of experience in a similar role (administrative responsibilities equaled with project management)
• Excellent communication skills and collaborative mindset
• Enthusiastic and very well organized, structured and with attention to detail
• Proactive mindset and ability to work independently
• Ability to navigate and interact with senior stakeholders
• Fluent in Italian and English

Novartis is committed to building an outstanding, inclusive work environment and diverse teams
representative of the patients and communities we serve.